Front-desk overflow
Answers and books while your staff are chairside.
AI Receptionist for Dentists
An AI receptionist for dentists answers your dental office's phone while the front desk is chairside, books patients into your calendar, logs each request in the practice management system you already run, and sends the confirmation and reminder texts your schedule depends on — built for Twin Cities practices. It costs $2,300 to build plus $699 a month, and it is answering your phones in four to five weeks.
Dentrix, Eaglesoft, Open Dental, Curve — whatever your front desk already runs, we integrate with it rather than around it.
What is an AI receptionist for a dental office?
A phone agent that answers your practice line in a natural voice, including the hours your front desk is with a patient.
An AI receptionist for dentists answers the call, asks what the patient needs, and acts on the answer: a cleaning gets booked into your calendar, a toothache gets your first available opening, and a new patient gets a confirmation text with what to bring. Forms and insurance details collected by text before the visit are a Lead Engine add-on. It knows your providers, hours, and appointment types because we load them in during the build. It is not an answering service taking messages, and it is not a phone tree.
| Answers when the front desk is with a patient | Books your calendar and logs the request | Sends confirmation and reminder texts | Handles insurance pre-check questions | Cost per month | |
|---|---|---|---|---|---|
| Voicemail | Records, does not answer | No | No | No | Free, minus the patients it loses |
| Answering service | Yes, a person reads a script | Takes a message for your front desk | No, messages only | Takes a message | Billed per call or per minute |
| AI receptionist | Yes | Yes, directly | Yes, automatically | Collects the details for your team | $699, flat |
What does the dental build cover?
The front desk's four constant interruptions, handled without adding staff. Two are included at $2,300; two are Lead Engine work.
Paperwork before the visit
New-patient forms and insurance details collected by text before the appointment, consistently every time.
Lead EngineText follow-up
Confirmations and reminders on every booking. A review request after the visit with the Lead Engine.
Re-nurture lapsed patients
Overdue hygiene recalls and patients who stopped coming get a scheduled, polite text sequence.
Lead EngineWhat does it cost?
$2,300 to build, $699 a month, answering live calls in 4 to 5 weeks.
The build covers 24/7 answering with a custom greeting, a knowledge base with your providers, hours, services, and scheduling policies, patient capture and qualification, routing and human transfer, calendar booking with confirmations and reminders, missed-call text-back, and one practice management or lead platform connected. The monthly fee covers 500 voice minutes, 250 texts, one phone number, and the upkeep: monitoring, conversation review, prompt refinement, and a monthly performance review.
It is priced as a build plus a monthly fee because those are genuinely different jobs — the build gets the agent speaking your practice fluently, and the monthly keeps it fluent as your providers, hours, and policies change.
Want the follow-up and re-nurture too? That's the AI Lead Engine at $7,500, or added to a Receptionist build.
What are missed calls costing your practice?
Put in your own numbers and the calculator works out what unanswered calls cost you each month, and whether a system like this would pay for itself.
Everything that rings — new customers, existing customers, all of it.
After hours, on a job, already on another call. Most owners guess low here.
The rest are existing customers, vendors, and wrong numbers.
Of the people who reach you and want a quote, how many buy?
Not the first invoice — what they spend with you over the time they stay.
Answering, taking messages, calling back, scheduling. Yours or an employee's.
Your rate, or what you pay someone to do it.
The math runs in your browser. Nothing you type is stored or sent anywhere.
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New-business calls you're missing each month
0
Your monthly calls, times the share you miss, times the share that are new business.
What those calls are worth, at your close rate
$0
Assumes the system recovers 60% of them. That assumption is adjustable below.
Phone admin the system takes off your plate
$0
Your weekly hours across the month, assuming 50% of this work actually goes away.
Where that leaves you
Based on these numbers, this probably isn't worth it yet. The math works when missed calls are costing you more than the system costs. If your call volume grows, or you find you're missing more than you thought, run it again.
What this assumes
Not every missed call becomes a customer just because something answered. Some were never going to buy. Some still want a human. This is the share that actually converts.
The system handles routine calls and scheduling. Complicated conversations still come to you.
— sets both sliders to their most conservative values
These are estimates built from your numbers, not a projection or a guarantee.
Which practices is this built for?
General dentistry, family and pediatric practices, orthodontics, and multi-location groups.
Anywhere the phone competes with the person standing at the desk. Solo practices get a second front desk that never steps away; groups get consistent phone handling across locations without staffing each one for peak call volume.
Run trucks instead of operatories? The same receptionist exists as an AI receptionist for plumbers, built around the 2am call.
Take an intake rather than a chart? The same receptionist exists as an AI receptionist for law firms, built around the consult.
How does this fit around a full schedule?
The receptionist gets built around your calendar and proven before it takes a live call.
Start in a slower month
Pick a stretch when the schedule has room, so testing never competes with patients.
Connect the practice management system
The receptionist books your calendar and logs each request in the system your front desk already works in.
Load your providers and hours
Appointment types, provider schedules, and scheduling rules go in during the build, so the first live call is booked correctly.
Test against real call scenarios
The agent is rehearsed on the calls your office actually gets before it ever talks to a patient.
What do dental offices ask first?
Almost always about practice management systems, cost, and patient privacy.
The AI Receptionist build is $2,300 one time, then $699 a month. The build covers the voice agent, your practice knowledge base, calendar booking, missed-call text-back, and one practice management or lead platform connected. The monthly fee covers 500 voice minutes, 250 texts, monitoring, conversation review, and refinement as your providers and hours change.
Yes, and with Curve and the other major practice management systems. We connect through their integration points, so the receptionist books your calendar and logs each request in the system your front desk already works in. Your patient records, billing, and charts stay exactly where they are.
The agent asks what is happening and follows the protocol you set during the build. A knocked-out tooth or uncontrolled bleeding gets your on-call number or emergency instructions immediately. A broken crown that can wait until morning gets the first available opening instead. You decide the categories and the responses.
Always. The receptionist transfers to your front desk whenever a patient asks for one, whenever it is unsure, and whenever your rules say a person should take over. It exists to catch the calls your team physically cannot take while they are with patients, not to keep anyone away from them.
The agent collects only what is needed to book: name, contact details, and the reason for the visit in the patient's own words. Clinical questions are handed to your staff rather than answered by software, because the system is built to keep clinical details with your team.
Four to five weeks from kickoff to answering live calls. Most of that is tuning: we load your providers, hours, and appointment types, then test the agent against real call scenarios before it talks to a patient. Starting in a slower month means it is proven before your schedule fills.
Want the phones covered while you're chairside?
Tell us your practice management system and how many operatories you run.
Minnesotans will always give you directions to anywhere, but we will never share your contact info. Ever.
You're in.
Milk's on the way — check your email to confirm.